Minutes of the 2002 AGM

Meeting was opened at 16:05, Friday the 18th January, 2002.

Present

• Michael JasonSmith (Acting Chair)
• Matt' Powell
• James McNiell
• Tim Wang
• Annabell Church
• Dan Sun
• Asmeet Hansra

Agenda

• Welcome
• Elections
• Report on the ISAAC
• Report on Wellington Trip
• Trip to Melbourne
• Coming Activities
• Closing

Welcome

• This meeting is slightly unusual as most of the Executive is either away or have resigned.
• The past year has been a good one for the Chapter, with members participating in many activities.
• Activities that will benefit members is the main focus for this year.

Apologies

• Tim Wright (chair) is currently in Boulder, Colorado, and is unable to make the meeting.
• Our Treasurer and Secretary were unable to make it due to work commitments.

Elections

Treasurer

• Nominated: James McNeill
• Seconded: Matt' Powell
• Elected:

  For	Against	Abstained
  7	0	0

Secretary

• Nominated: Matt' Powell
• Seconded: Tim Wang
• Elected:

  For	Against	Abstained
  7	0	0

Chair and Vice Chair

These will not be elected as someone has to know what is going on, but we should vote someone else into these positions as soon as possible.

Report on the ISAAC (Matt Powell)

• The Chapter helped out running the conference.
• The delegates seemed to appreciate out assistance.
• It was an excellent chance to see how a conference was run.
• The Acting Chair is to chase up Tad' about payment for the workers.

Report on Wellington Trip (Michael JasonSmith)

• Tim Wright and Michael JasonSmith went to Victoria University to meet with the other student chapter heads.
• The ACM paid for travel to and from Wellington for all participants (except Tim Wright, who had already bludged a trip from the ACM earlier).
• It was a productive meeting, with many good ideas coming out.
• The student chapters are not alone in the sense of isolation.

Trip to Melbourne (Michael JasonSmith)

• Following up the Wellington Trip, all the Australian and New Zealand Student Chapters will be meeting in Melbourne in February.
• Canterbury is sending our Treasurer, as the Chair and Vice Chair are unable to go.
• The main job is for the Treasurer to report back on the meeting, as the other New Zealand Student chapters know what we want to say.

Coming Activities

This year the Chapter should carry on the successful activities of the past year, but try and do more that benefits the members.

Computer-Science Outreach

• The general public has little knowledge what Compute Science is, and it is one of the core activities of the ACM to help rectify this.
• A tour that promotes Computer Science research in New Zealand is planned for March. It will go to all the Universities in the countries, and is partly funded by the ACM. Matt' Powell and Michael JasonSmith agreed to be part of the Canterbury delegation on the tour.
• On a smaller level, Tim Bell (COSC Head of Department) organises trips out to schools. Tim Wang and Michael JasonSmith agreed to take part.
• The computer club has a small, but eager attendance. A lot of the ground work has already been done. Tim Wang, Annabell Church, and Michael JasonSmith will investigate running it again in 2002.

Fun Stuff

(Not that educating the unwashed hoards about Computer Science is not fun...)

• Waikato suggested a debate between departments. Matt' Powell and Tim Wang agreed to be the student delegates on the Computer Science team. Any debate should be held in Bentlies, as alcohol can be served there.
• Annabell Church will be put onto poster duty, putting up any posters that the chapter has in the Undergraduate labs.
• A Rent-A-Bat scheme was proposed. A number of broken computers will be acquired, and people will pay the student chapter money to bash the computers. Running this will be investigated closer to the due dates of some major items of assessment in COSC.
• A Games Tourney was proposed, with Counterstrike or Unreal Tournament being played.
• Lecturer Bingo cards could be made up, and distributed.
• The (insane) idea of a ball was proposed, with it being held in conjunction with a department like Speech and Language Therapy which also has a massively skewed gender balance. There is plenty of time to look into this.

Closing

Thanks to those who attended the AGM and volunteered to participate in this years activities. Meeting closed 16:39.