About ACM

• 2002 AGM
• 2001 AGM - Friday June 8th 2001, 2000, 5pm
• Meeting 10 - Thursday November 31st, 2000, 5pm
• Meeting 9 - Friday October 20th, 2000, 5pm
• Meeting 8 - Wednesday August 9th, 2000, 3pm
• 2000 AGM - Friday June 9th, 2000, 4pm
• Meeting 6 - Friday May 26th, 2000, 4pm
• Meeting 4 - Friday Feb 28th, 2000, 4pm
• Meeting 3 - Friday Feb 4th, 2000, 4pm
• Meeting 2 - Monday Nov 8th, 1999, 2pm
• Meeting 1 - Friday Oct 1st, 1999, 4pm

Meeting 10: Friday June 8th, 2001

• Minutes of late meeting accepted by default
• Elections. Andre and Theuns have resigned, as they're finishing up and are leaving. Danita Hartley was accepted without contest as the Secretary, and Francis Lee (aka Lighthouse Lee) without contest as the Treasurer. The incumbents, Tim Wright and Michael JasonSmith were unchallenged.
• The President reported on the ACM Student Ambassador Program. We have $1750US to spend on starting other chapters throughout the country.
• The NZCSRSC made a profit. We've had good feedback from the conference. We discussed what to do with the money. We decided to hold a pizza evening for 3rd year students to come and talk with postgrads. Michael JasonSmith is organising this.
• Andre gave a summary of how the Kids Programming was going. It's going well.
• Andre talked about CCES. It's in the department this year, so we'll probably be asked to help again.
• ISAAC'01 is on the 19-21st December. We'll be involved on the registration desk and moving equipment around.

Meeting 10: November 31st, 2000

1. Reports: Secretary: UCSA menu sent to exec.
2. President: Australian ACM contacted
3. NZCS wants to do joint stuff
4. IEEE student chapter: joint things possible
5. Booked accomodation at R&R
6. VP: ~$1k printing for proceedings, need artwork for proceedings cover
7. Consider table wines at conference dinner
8. Linux fest 3 Dec to be visited
9. Tad requested help with 2001 Conference: Int. Conf. of Alg. and Comput., 19-21 Dec. Needs PC's for email access, data projectors

Meeting 9: 5pm October 20th, 2000

General Buisness:

1. The meeting was opened at 5:03pm
2. Computer Club: The final meeting of the Computer Club is this coming thursday (the 26th). Michael JasonSmith was going to organise a debriefing with Tim Bell after this date.
3. NZCSRSC '01: Someone else was going to email Michael a high res version of the COSC logo, who was going to forward it to Paddy who then can send out the call for papers. Tim was going to find out about the ACM australiasian lecture series to see if we can invite someone to the conference. Theuns has a list of café prices for snacks during the conference.
4. Other computer societies with a campus presence: Tim was going to coordinate with the University of Canterbury IEEE branch, and the NZ Computer Society Christchurch branch to organise some form of relationship, and to look at oppurtuinites for holding events collaborativly.
5. Linux InstallFest: There have been a couple of emails to the linux-users list recently about having an installfest. Theuns is going to look at space in the department over summer to do this, and we might be able to organize this in January.
6. The meeting was closed at 5:25pm.

Meeting 8: 3pm Wednesday August 9th, 2000

General Buisness:

1. The meeting was opened at 3:05pm
2. Computer Club:
   • Descision about which type of game has been made: RPG
3. Postgrad Conference
   • Mike has emailed out a prototype of sponsership
   • Mike proofed the 1st call for papers
   • Tim will fix changes & send on.
     • All Unis
     • Talk to Paddy
     • run date by Paddy for paper submissions
     • HOD @ wherever
4. Computer Competition
   • Held here Wed 30th August (1st week of uni holidays)
   • Sponsered by Allied Telesyn
   • We need to:
     • Print names on certificates
     • Data entry - Secretaries
   • We have whole second floor + 315 (Not Lab5)
   • Judges organised - Need officials etc...
   • find officials
   • find numbers
   • organise rooms
   • get blank certificates
   • map of building
   • tell reboot about the competition
   • Meet 18th to discuss more (Friday)
5. The meeting was closed at 3:30pm

2000 AGM: 4pm, Friday June 9th, 2000

Present: Prof. Tad Takaoka, Brent Martin, Michael JasonSmith, Theuns Veroverd, Danita Heartly, Andrew Chen, Paran Haskett, Pramudi Suraweera.

Apologies: Tim Wright, Roy Britten, André Renaud (arrived late) .

General Business

1. The meeting was opened at 16:10
2. The Chairman's report was given. The first year was deemed to be a success, despite the relative isolation of the Student Chapter.
3. The Treasurer's report was given. Only recently has the Student Chapter received any money, so the report was brief.

4. Election of Officers. Brent Martin announced that he was resigning as chair at the end of the AGM. Tim Wright had volunteered to be chair before he left and was voted in as the new char of the Student Chapter in absentia.

Matters Arising

1. As the numbers of the student chapter grows it has become increasingly difficult to gain a quorum. The Chair put forward a motion that the definition of a quorum be changed from 25% of Chapter Membership to 3 distinct members or 25% of Chapter Membership, whatever is smallest.

   After some debate about the motion, particularly on the members needing to be distinct, it was carried unanimously by all present.

2. The Department of Computer Science has asked the Chapter weather it wishes to help organise the New Zealand Computer Science Post-Graduate Student Conference during Easter next year. This will be the first time the conference has not been held at Waikato, and is seen as a good opportunity for the student chapter to raise it's profile, at no cost except for time.

   The Chapter would be involved in:

   • receiving the papers,
   • creating the conference proceedings,
   • booking the rooms to hold the conference,
   • organising any social events, and
   • creating posters.

   After some discussion the Chapter voted unanimously to help organise the conference. The Treasurer will be in charge of coordinating the conference.

3. With the recent departure of Paul Ashton from the Department of Computer Science there has been no one to organise the running of the ACM Programming Competition. The Secretary has offered to fill this role.
4. While the Chapter has provided a number of outreach programmes there has been few organised events to help assist the students. The Vice Chair offered to help organise some visits to local industry in an effort to combat this hole in the Chapter's activities.
   Some people pointed out that some organisations are too small to allow this, and they should be given the opportunity to come to the University and give a presentation. It was decided that the vice chair should investigate further.
5. It was suggested that the Chapter could run some informal talks on topics that the Department of Computer Science does not cover fully, such as Dynamic HTML, Perl DB, and programing in Microsoft environments. It was agreed that this would be a good thing. The Treasurer offered to investigate this before the start of the second semester.
6. The possibility of holding a LAN party was put forward, but this was dismissed as convincing the Department would be difficult.
7. The meeting was concluded at 16:54.

Meeting 6: 4pm, Friday May 26th, 2000

General Business:

1. The meeting opened at 4:05pm.
2. The minutes of the last meeting were taken as correct.
3. An ACM Student Chapter activity report was filled out by Brent, stating what events we had participated in (Weekly Movies etc...)
4. Secondary school student tutorials were discussed, Andre joined Tim and Michael, all three will participate from now on.
5. Financial Report
   • From ACM Movies: $12
   • From assistance with Temuka school visit: $100
   • Bank account must be set up to facilitate departmental money transfers.
6. Tad mentioned that the next postgraduate COSC student conference will be held at Canterbury next year (2001). Andre will investigate and report at next meeting.
7. The possibility of creating a voting system for the movie selections each week was proposed. This will be investigated.
8. Correspondence:
   Brent will be away from June 15th-26th. He will also be resigning as chairperson at the AGM.
   The size of the quorum required for meetings \& voting will be rediscussed at the AGM with the intention of lowering it.
9. Next meeting will be the AGM, Friday June 11th, 2000
10. Meeting closed at 4:33pm

Meeting 4: 4pm, Friday February 28th, 2000

General Business:

1. The meeting opened at 4:05pm.
2. The minutes of the last meeting were corrected, then taken as correct.
3. Matters arising from previous meeting:
   • Funding - Mike and André met with the UCSA clubs officer, and discussed the requirements of UCSA affiliation. The following were of interest:
     1. UCSA affiliation requires a minimum of twenty members
     2. Only administration costs are covered by them in the first 12 months
     3. We should check to see if our current constitution is acceptable to the UCSA
     4. Bank accounts must be with the BNZ
     5. The deadline for affiliation for this year is the 5th of May
   • Membership: Mike to organise a DVD video evening for within the next three weeks or so, with André to organise find some suitable title(s).
   • Brent has arranged space on the notice board outside Phil's Office. Probable content includes ACM programming contests, our video evenings, general ACM membership material and the occasional "TechNews"
   • Mike talked to the H.o.D about school trips to the department. There are two methods for this: the Unplugged programme for primary school pupils, and a general tour of the building/garden for older pupils. The department would be happy for members to participate in both, and provided some video tapes showing what the Unplugged programme involves, but some parts of the tour can only be done by the Head of Department, such as Q and A session.
     Another possibility is for the chapter to become involved with helping individual pupils who are often referred to the department by parents or teachers. At present, the department has no organised procedures for dealing with these individuals, and the H.o.D would be happy for the chapter to take care of them (eg teaching programming skills), and the department would pay tutoring wages.
     Mike to tell H.o.D that the chapter is keen to do this. Tad said that he would like to see the chapter's profile raised if this type of work is undertaken.
4. Correspondence:
   John resigned as secretary as he is leaving to study at the University of Waikato this year. André agreed to be secretary until the next General Meeting.
5. Financial Report: No financial report yet, but it's getting closer...
6. Next Meeting: Thursday March 30th 2000.
7. Meeting closed at 4:40pm.

Meeting 3: 4pm, Friday February 4th 2000

General Business:

1. The meeting started at 4.05pm and the minutes of the previous meeting were taken as true.
2. Matters arising from previous meeting:
   
   • UCSA Clubs officer to be contacted again, after being difficult to track down over summer.
   • Chapter Notice Board: OK'ed by H.O.D. Agreed to use the noticeboard outside "Phil's Office" on the ground floor. Brent suggested putting selected ACM Tech News up for starters.
3. Correspondence:
   Regarding ACM Lectureship Tour, Brent contacted a number of groups. Massey University has a SIGCHI Interest Group, but as this is not a chapter they do not have funding. However, they are organising an HCI Workshop, so may be able to help anyone interested in attending.
   The Tasmanian ACM student chapter said that they could not really get any visiting lecturers. Professor Takoaka mentioned that the ACM was setting up a regional lectureship for Oceania later in the year, and this may help change this.
4. Financial Report:
   As the UCSA Clubs Officer was so elusive, André had no report yet.
5. Brent raised the subject of the ACM having videos available, both videos of lectures as well as educational videos in many areas. The ACM provides them for free; we would only have to cover shipping costs. Any one interested in this should contact him.
6. Discussion of activities that the chapter could organise. Suggestions included organising field trips to businesses for students, showing school students around the department (Mike to talk to Tim Bell about this), and running video evenings on an infrequent basis on Friday afternoons in the basement seminar room, using departmental DVD player.
7. Discussed talking to new senior students about the departmental subsidy for ACM student membership, although the number of stage 4 students this year has dropped off significantly.
8. The next meeting will be held on the first Monday after term starts, being February 28th, at 4pm, hopefully in room 315.
9. Meeting closed at 4:40pm.

Meeting 2: 2pm, Monday November 8th 1999

Business:

1. The meeting started at 2.05pm, and the minutes of the previous meeting were taken as read and correct.
2. Matters arising from previous meeting:
   • André and Mike reported difficulty in meeting the UCSA clubs development officer, and will continue to try and arrange a meeting.
   • Tad confirmed that the Computer Science department will continue to subsidise membership of the ACM by $35 for departmental students.
   • Regarding the ACM Lectureship Tour program, Tad confirmed that the COSC department will contribute up to $200 towards the local costs for a visiting lecturer. Also, Brent to make contact with `local' chapters to investigate the possibility of sharing costs of getting a guest lecturer.
   • It was decided that it was too late in the year to organise any sort of "Outreach" program.
3. Correspondence:
   A Chapter Kit containing various materials was received from the ACM.
4. General Business:
   • The need to set up a noticeboard and area for ACM material was discussed. Mike agreed to act as a contact and hold the material as he will be in over summer.
   • Brent brought up the ACM Java programming contest that is open to members, with substantial prizes for place-getters.
5. The next meeting is to be held at 4pm on Friday the 4th of February 2000, in room 315 of the Maths and Computer Science building.
6. The meeting was closed at 2.35pm

Meeting 1: 4pm, Friday October 1st 1999

Business:

1. Official Business: The following officers were elected:
   • Chair: Brent Martin
   • Vice-Chair: Michael JasonSmith
   • Secretary: John McPherson
   • Treasurer: André Renaud
   The bylaws of the University of Canterbury ACM Student Chapter were approved by those present.

2. Discussion of funding:
   • André and Michael to investigate funding from the UCSA for Clubs.
   • Tad to approach department regarding subsidy of ACM membership for students.
   • It was suggested that ACM members can join the student chapter for free, while non-ACM members would pay a small amount, decided on $5.00.
   • André to set up a bank account for the student chapter.

3. Promotion: John to approach department regarding setting up of web pages and a mailing list for the chapter. Also get ACM publicity material for web page from the ACM.

4. General discussion about student chapter benefits, such as getting a visiting lecturer through the ACM Lectureship Tour program. The merits of getting an expert in a field we know about versus a field that we don't know much about was discussed.

5. Discussion of the "Outreach" program to show high school pupils around the Computer Science department in an open day-type situation. Some thought it was possibly too late in the year for this, Brent to discuss with the HoD.

6. Agreed that the next meeting would be held at 2pm, on Monday the 8th of November in room 315 of the Maths and Computer Science building.

7. The meeting was closed at 5.05pm